Job Posting: Food Forum - Event Coordinator


Deadline: Sunday, January 24 at 8:00pm

Term: Part time, contract from Feb. 1 - June 30, 2016

Pay: $25 an hour for 180 hours. Total value of contract is $4,500









Burnaby Food First is hiring an Event Coordinator to plan a Burnaby Food Forum. The Forum is intended to bring together key decision makers from local institutions as well as local agricultural businesses, community organizations and residents to create a cross-sector understanding of food security issues in Burnaby.





Responsibilities





Pre-forum




  • Develop a promotional strategy

  • Assist in developing written materials including
    programs, posters, invitations, meeting agendas and minutes

  • Work with Burnaby Food First (BFF members) to develop
    the forum program

  • Contact local media

  • Work with BFF members to develop a target list of
    participants and issue invitations

  • Set up a registration process and register
    participants

  • Organize catering � coffee breaks and lunch with, to
    the extent possible, local, healthy, organic foods

  • Secure venue

  • Contact and book PechaKucha speakers using BFF forum
    guidelines

  • Use BFF guidelines to contact and book organizations
    for displays

  • Coordinate printed materials for the forum as needed

  • Liaise with community partners

  • Coordinate event logistics, including site set-up and
    tear-down

  • Recruit, assign and orient event volunteers

  • Work within a defined budget and record to ensure
    money is spent appropriately

  • Establish and maintain a regular schedule of reporting
    with BFF focus people
     





Day
of Forum




  • Coordinate A/V equipment and room set-up

  • Coordinate any necessary materials for the forum (e.g.
    flip-chart paper, markers, name tags)

  • Organize the registration of participants and provide
    name tags

  • Handle the logistics of display tables

  • Coordinate catering set-up and take-down





Post-forum




  • Write a final report that includes





o   
A brief summary
of the forum


o   
Highlights of the
day


o   
Overview of the
displays


o   
Contact
information of participants


o   
Action items





Qualifications




  • Experience in
    project coordination, events and community development

  • Excellent oral
    and written communication skills

  • Ability to travel
    around the community

  • Experience in or
    knowledge of social marketing, media and/or communications work

  • Skilled in
    building relationships and in working collaboratively to achieve organizational
    goals

  • Experience
    working with community volunteers and the not-for-profit sector

  • Ability to
    organize, set priorities, meet deadlines and work under pressure of time
    constraints

  • Knowledge of the
    Burnaby community preferred





How to apply: To apply, please send a one-page letter
outlining your relevant experiences with references and your contact
information to us at burnabyfoodfirst@gmail.com
by
Sunday, January 24, 2016 at 8:00 pm.

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